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AAO Observer Travel Notification Form

This form is solely for AAT and UKST users who are planning an observing run. It should be filled in and submitted to the AAO.

For further travel details please look at our Travel Page or contact Travel.

If you are not observing at the AAT or the UKST, please contact the relevant organisations directly.

This form is also used to make your SSO lodge booking if applicable. There is no longer any need to fill in a separate lodge booking form.

Fields with a coloured background or labelled with "Required" must be completed. All other fields are optional.

New or amended notification?

Is this a new notification, or are you amending a previously submitted notification?
Required
New notification
I am making changes to a previous notification.

Personal details

Name: 

Organisation:

Address:

Phone:

Fax:

E-mail: 

Accompanied by:
Note accompanying observers must
fill in a separate form as well

Accompanying Observer's Name:

AAO Support Astronomer:
(As Listed in Schedule)

When do you plan to travel to Coonabarabran? 

    Arrival: 

Date:

Date Selector

Time:

    Departure:

Date: 

Date Selector

Time:

If you intend to travel to site on a second occasion, please complete a second travel form with all the details.

Booking of travel to Coonabarabran

The AAO is no longer able to provide a travel booking service. Visiting observers are required to make their own travel arrangements.

There is some information available on our Sydney Accommodation page to help you select accommodation in Sydney.

Information on travelling between Sydney and Coonabarabran/Siding Spring can be found on the Travel to Site page.

Please Note: Taxi hire from Dubbo airport to Siding Spring is from $AU415 each way if prebooked with Satellite Taxis in Coonabarabran. (April 2009 price). Hailing a taxi in Dubbo for travel to Siding Spring will cost in excess of $AU600.
Taxi hire from Coonabarabran Tourist Information Centre to the telescopes costs around $AU76 each way.

If you need any assistance with bookings and further information, please fill in 'Any Other Details' section below.

AAO Colloquia

The AAO strongly encourages observers and other visitors to talk about their work during their visit. This can be arranged either in Sydney or by video-conference from the AAT. The AAO provides funding to allow people to stay an extra night in Sydney, if necessary.

Please indicate whether you will give a talk at Epping or at the AAT. Required Contact Quentin Parker (qap@ics.mq.edu.au) if you wish to discuss detailed arrangements.
Yes, I would be happy to discuss my work
Perhaps. I will contact Quentin Parker to confirm
I am unable to give a talk on this occasion.

Where? - Would you prefer to talk at Siding Spring?  Yes

Title of Talk

Brief Description of the Talk

Provisional Dates

More information on the AAO's program of talks can be found here.

Accommodation in Coonabarabran

Required

The SSO Lodge. To be paid directly by AAO. For eligible Australian AAT Observers. See Travel and Accommodation support for details.

After confirming your eligibility for payment by the AAO, the AAO will perform your lodge booking on your behalf.

We will contact you with any questions or problems.

Important: Please allow 5 working days for processing. If you are planning to arrive at the Lodge in less than 5 working days time, please contact the lodge directly to ensure your reservation is made.

Payment is usually made for one Astronomer and one student for at most the length of the run plus one night. For the purpose of eligibility are you:
The Astronomer
The Student
Neither - I would like to request approval from the Director for payment to be made.

If you are requesting special approval from the Director for payments not meeting the normal eligibility criteria, please state your case here for the Director's consideration.

Should you incur any costs not eligible for payment by the AAO, for example a stay longer than eligible, costs for your partner staying with you, telephone calls etc, These costs must be paid by you directly to the lodge.
Please indicate your method of payment:
Cash Cheque Credit Card (Visa/MasterCard)

Please advise any Special Dietary Requirement:

Do you need to book accommodation for more than yourself who will be staying in the same room (e.g. partner)?
Yes No
If Yes, please enter the names of any other guests accompanying you:

Any Other Lodge Requests or Details?

The SSO Lodge ($113.30 incl. GST) including meals. Your responsibility to pay.

Further information about the lodge can be found on the SSO Lodge website.

Completing this section will perform your lodge booking directly with the SSO Lodge.

Please indicate your method of payment:
Cash Cheque Credit Card (Visa/MasterCard)

Please advise any Special Dietary Requirement:

Do you need to book accommodation for more than yourself who will be staying in the same room (e.g. partner)?
Yes No
If Yes, please enter the names of any other guests accompanying you:

Please note: The Lodge requires payment for accommodation upon check-out. The SSO Lodge no longer sends invoices as standard. Should you require an invoice to be sent, please request this below.

Any Other Lodge Requests or Details?

Other Accommodation (your responsibility to book, arrange and pay)

Please let us know the details:

Bringing your own computer?

Visitors are welcome to bring along their own notebook or laptop computer for use during their visit. To assist the AAO in meeting our obligations with regard to the Government's IT security rules, we ask that you please answer the following questions:

Which operating system(s) do you use?
Windows Macintosh OSX Linux Other

Do you have up to date anti-virus software installed, and is your computer virus free?
Yes No Not sure.

Are the security patches on your computer up to date?
Yes No Not sure.

MAC address registration.

In order to help ensure that only authorised systems are connected to the AAO network, please let us know the MAC addresses of your computer.

Note: The Media Access Control (MAC) address is a hardware or physical address that uniquely identifies a network interface. It is usually written as a 12 digit hexadecimal number. It is sometimes printed on a label attached to the computer. It may be determined from the operating system in many ways. For example on windows run "ipconfig /all", on linux run "ifconfig" and on a Macintosh it can be found in under advanced in the system prferences, network screen.

Please use the MAC addresses I registered for a previous visit.

Please register the following MAC addresses:

What is the MAC address of your computer's wired ethernet connection?

What is the MAC address of your computer's wireless connection?

Any Other Details?

When you submit your details, the information will automatically be sent to the AAO Support Astronomer Group, the AAT Administration team, the IT team, the SSO Lodge and the Colloquium organiser.

You should receive an acknowledgment of your form within two working days from Katrina Harley at the Anglo-Australian Telescope. If you do not receive an acknowledgment, please contact the AAT administration team aatadmin@aao.gov.au.

When you submit your details, the information will automatically be sent to the AAO Support Astronomer Group, the AAT Administration team, the IT team, and the Colloquium organiser.

You should receive an acknowledgment of your form within two working days from Katrina Harley at the Anglo-Australian Telescope. If you do not receive an acknowledgment, please contact the AAT administration team aatadmin@aao.gov.au.

You should receive acknowledgement within five working days with approval for lodge payment directly by the AAO. If you do not receive an acknowledgment, please contact the AAT administration team aatadmin@aao.gov.au.

When you submit your details, the information will automatically be sent to the AAO Support Astronomer Group, the AAT Administration team, the IT team, and the Colloquium organiser.

You should receive an acknowledgment of your form within two working days from Katrina Harley at the Anglo-Australian Telescope. If you do not receive an acknowledgment, please contact the AAT administration team aatadmin@aao.gov.au.

Last updated by Chris Ramage 15 April, 2011