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AAO Observer Travel Notification Form

This form is solely for AAT and UKST users who are planning an observing run. It should be filled in and submitted to the AAO.

For further travel details please look at our Travel Page or contact Travel.

If you are not observing at the AAT or the UKST, please contact the relevant organisations directly.

Due to the damage caused by the recent bush fires, the ANU lodge is no longer available. On-site accomodation will be provided as appropriate, and we will advise details by follow up email. Where possible we hope to use remote observing from our North Ryde headquarters to minimise the need to travel to Coonabarabran.

Fields with a coloured background or labelled with "Required" must be completed. All other fields are optional.

New or amended notification?

Is this a new notification, or are you amending a previously submitted notification?
Required
New notification
I am making changes to a previous notification.

Personal details

Name: 

Organisation:

Address:

Phone:

Fax:

E-mail: 

Accompanied by:
Note accompanying observers must
fill in a separate form as well

Accompanying Observer's Name:

AAO Support Astronomer:
(As Listed in Schedule)

Will you be using remote observing, or will you travel to Coonabarabran?

Please discuss with your support astronomer prior to completing this form. Due to the ongoing difficulties caused by the January fires, we encourage people to use remote observing from the AAO in North Ryde where possible.
Required
Observing from North Ryde Observing from Coonabarabran

When do you plan to travel to Coonabarabran, or North Ryde (if remote observing)? 

    Arrival: 

Date:

Date Selector

Time:

    Departure:

Date: 

Date Selector

Time:

If you intend to travel on a second occasion, please complete a second travel form with all the details.

Booking of travel to Coonabarabran or Sydney

The AAO is no longer able to provide a travel booking service. Visiting observers are required to make their own travel arrangements.

There is some information available on our Sydney Accommodation page to help you select accommodation in Sydney.

Information on travelling between Sydney and Coonabarabran/Siding Spring can be found on the Travel to Site page.

Please Note: Taxi hire from Dubbo airport to Siding Spring is from $AU415 each way if prebooked with Satellite Taxis in Coonabarabran. (April 2009 price). Hailing a taxi in Dubbo for travel to Siding Spring will cost in excess of $AU600.
Taxi hire from Coonabarabran Tourist Information Centre to the telescopes costs around $AU76 each way.

If you need any assistance with bookings and further information, please fill in 'Any Other Details' section below.

AAO Colloquia

The AAO strongly encourages observers and other visitors to talk about their work during their visit. This can be arranged either in Sydney or by video-conference from the AAT. The AAO provides funding to allow people to stay an extra night in Sydney, if necessary.

Please indicate whether you will give a talk at Epping or at the AAT. Required Contact Quentin Parker (qap@ics.mq.edu.au) if you wish to discuss detailed arrangements.
Yes, I would be happy to discuss my work
Perhaps. I will contact Quentin Parker to confirm
I am unable to give a talk on this occasion.

Where? - Would you prefer to talk at Siding Spring?  Yes

Title of Talk

Brief Description of the Talk

Provisional Dates

More information on the AAO's program of talks can be found here.

Accommodation in Coonabarabran or Sydney

Required

On-site at Coonabarabran.

We will contact you via email to arrange the details. Accommodation will most likely be provided in the Warrumbungles Mountain Motel, approximately 17km from Siding Spring. Eligible Australian AAT Observers may be entitled to accomodation support see Travel and Accommodation support for details.

Please advise any Special Dietary Requirement:

Do you need to book accommodation for more than yourself who will be staying in the same room (e.g. partner)?
Yes No
If Yes, please enter the names of any other guests accompanying you:

Any Other Accommodation Requests or Details?

Accommodation in Sydney for remote observing.

We will contact you via email to arrange the details. Eligible Australian AAT Observers may be entitled to accomodation support see Travel and Accommodation support for details.

Please advise any Special Dietary Requirement:

Do you need to book accommodation for more than yourself who will be staying in the same room (e.g. partner)?
Yes No
If Yes, please enter the names of any other guests accompanying you:

Any Other Sydney Accommodation Requests or Details?

Other Accommodation (your responsibility to book, arrange and pay)

Please let us know the details:

Bringing your own computer?

Visitors are welcome to bring along their own notebook or laptop computer for use during their visit. To assist the AAO in meeting our obligations with regard to the Government's IT security rules, we ask that you please answer the following questions:

Which operating system(s) do you use?
Windows Macintosh OSX Linux Other

Do you have up to date anti-virus software installed, and is your computer virus free?
Yes No Not sure.

Are the security patches on your computer up to date?
Yes No Not sure.

MAC address registration.

In order to help ensure that only authorised systems are connected to the AAO network, please let us know the MAC addresses of your computer. Please provide this information again even it has been provided for a previous visit.

Note: The Media Access Control (MAC) address is a hardware or physical address that uniquely identifies a network interface. It is usually written as a 12 digit hexadecimal number. It is sometimes printed on a label attached t o the computer. It may be determined from the operating system in many ways. For example on windows run "ipconfig /all", on linux run "ifconfig" and on a Macintosh it can be found in under advanced in the system prferences, network screen.

Please register the following MAC addresses:

What is the MAC address of your computer's wired ethernet connection?

What is the MAC address of your computer's wireless connection?

Any Other Details?

When you submit your details, the information will automatically be sent to the AAO Support Astronomer Group, the AAT Administration team, the IT team, the SSO Lodge and the Colloquium organiser.

You should receive an acknowledgment of your form within two working days from Katrina Harley at the Anglo-Australian Telescope. If you do not receive an acknowledgment, please contact the AAT administration team aatadmin@aao.gov.au.

When you submit your details, the information will automatically be sent to the AAO Support Astronomer Group, the AAT Administration team, the IT team, and the Colloquium organiser.

You should receive an acknowledgment of your form within two working days from Katrina Harley at the Anglo-Australian Telescope. If you do not receive an acknowledgment, please contact the AAT administration team aatadmin@aao.gov.au.

You should receive acknowledgement within five working days with approval for lodge payment directly by the AAO. If you do not receive an acknowledgment, please contact the AAT administration team aatadmin@aao.gov.au.

When you submit your details, the information will automatically be sent to the AAO Support Astronomer Group, the AAT Administration team, the IT team, and the Colloquium organiser.

You should receive an acknowledgment of your form within two working days from Katrina Harley at the Anglo-Australian Telescope. If you do not receive an acknowledgment, please contact the AAT administration team aatadmin@aao.gov.au.

Last updated by Simon O'Toole 26 March, 2013