FINANCIAL ARRANGEMENTS WITH AAO

The AAO has indicated its willingness both to acquire money from participants and to pay bills as we require.

Could you please adhere to the following instructions, which I will also put on the project page:

A) For payment INTO the AAO account

A.1 When the project office (any two of ND, MA and KCF) deems that funds are needed in the account, ND will inform the appropriate contact person by email. At the same time ND will ask the AAO to fax you a bill.

Typically the bill will have this format: 

=======================================================================
        
        Letterhead      (AAO)

        Addressee       (e.g. Roberto Gilmozzi
                              ESO
                              Address)

        Date

        Invoice number

        Item            (e.g. Construction of optics as part
                                of WPD20 for the Planetary
                                Nebula Spectrograph)
        
        Amount          (in YOUR currency e.g. DM 20000.00)

        Payment details  (Bank draft or credit card - ignore
                          the instruction to pay in Australian Dollars)

=======================================================================
A.2. After receipt of the invoice the funds should be transferred as quickly as possible to the AAO, mentioning the invoice number. Email ND when you have received the invoice and when you have initiated payment. AAO will compute the conversion and inform ND of how much, in $A, has been received.

B) For payment of bills FROM the AAO account

B.1 Ordering equipment, or paying for contractual work, requires authorisation from two of ND, MA and KCF and by the person following the contract, e.g. Keith in the case of WPD10.

B.2 When you expect to be billed, inform ND. Make sure that the bill is addressed as follows: 

=======================================================================
	
	Joan Wilcox

	Anglo-Australian Observatory
	P.O. Box 296 
	Epping 2121 
	Australia 

	PN.Spectrograph WPD xx

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-- it is important to include the words "PN Spectrograph" and the Work Package Description number. The bill should be in the currency agreed to when placing the order. AAO will compute the conversion and inform ND of how much, in $A, has been paid.

Contact with the AAO on the matter of financial transactions should take place only through ND, please. Refer also to my email of Sep 23, 1999.