All observers must read through the following "Guidelines for AAT Observers" - they contain important information on how to get the most from your AAT observing time. Note that it is the responsibility of the principal contact named on your proposal to inform collaborators of their allocation, and of these guidelines. A copy of the guidelines can be found at http://www.aao.gov.au/local/www/sched/sched/schedule_98b.html.
A few other points to note are
A night assistant and technical support are always provided at the telescope. A support astronomer (noted on the schedule) is available to advise on your observations, and will assist at the telescope if required. He or she will usually contact you a month or so before your observing run. If you wish to contact them ahead of time, you can append aaoepp.aao.gov.au to the name on the schedule to obtain an use the e-mail (ie if your support astronomer is CGT, you can e-mail CGT@aaoepp.aao.gov.au)
Accommodation in Sydney, travel to and from the telescope, and accommodation at the telescope should be booked using WWW forms available at http://www.aao.gov.au/travelform.html. General travel information can be obtained at http://www.aao.gov.au/travel.html. Changes to your travel should be arranged with our Travel Officer, Belinda O'Brien (firstname.lastname@example.org). We particularly ask observers to use only this form to make accommodation bookings at the telescope. Observers can make their own arrangements elsewhere, but again we ask that you use the form to let us know what those arrangements are.
A study desk, torch/flashlight, and AAT keycard will be allocated for your use at the telescope. If you arrive at night, the AAT building will be locked (though the ANU Lodge will not). You may phone the night assistant from the entrance to request admission to pick up your keycard.
The visitor accounts system for the computers at the AAT has been changed within the last year. Observers can now obtain a visitor account and password from Rhonda Martin at Reception, when they arrive at the AAT. Observers arriving after hours will have the relevant information left on their study desks for them.
The Time Allocation Committees can award time to over-ride programs. The guidelines under which these programs operate can be found at http://www.aao.gov.au/local/www/sll/applications/override.html. In general, no one scheduled program can be over-ridden for more than 3 hours without pay back.
The following is excerpted from the Safety Guidelines which every observer will find on their desk when the arrive at the AAT. Observers must follow these guidelines at all times.
Admission to areas of the AAT building above Floor 2 is allowed only with the permission of an observatory staff member. Only the current observers should be at the control room level. No-one (observers included!) may enter the dome at night without the knowledge and approval of the night assistant, whether to check the instrument or the weather etc. Everyone entering the dome at night must collect a torch/flashlight and carry it with them at all times. Anyone unfamiliar with the telescope or dome should ask for a 5 minute orientation tour. Please ensure that your colleagues appreciate these requirements.
We encourage observers to visit the AAO Laboratory in Epping, Sydney. In particular, we encourage visitors to present colloquia -- please contact Chris Tinney (email@example.com) if you would like to give us a talk. Facilities available include a library, PCs and UNIX workstations running STARLINK, FIGARO, IDL, and IRAF software. Let us know your plans.
For the last year or so, the Observatory has been providing a very popular WWW page for the public, providing details on the programs being carried out each night. Successful proposers are required to contribute a short description of their program as soon as possible (even if your run is towards the end of the semester). For examples of the style to adopt, please see http://www.aao.gov.au/local/www/dfm/projects/projects.html. A template file is available at http://www.aao.gov.au/local/www/dfm/projects/template.html. For those challenged by HTML, please provide a text file with your PATT/ATAC reference number, dates, full names of observers and some descriptive text.
The description should be self-contained and no longer than ~250 words, and bear in mind it is for a general audience -- the initial target was casual visitors to the AAT Visitor's gallery. Please include as many html links as you see fit (see http://www.aao.gov.au/local/www/dfm/projects/definitions.html for regularly used terms) and feel free to recycle previous text from earlier allocations of time.
It is important that we maintain complete records of publications based on AAT and UKST observations. Please send two copies of preprints and reprints of published and conference papers to the Epping librarian (firstname.lastname@example.org). We also request an acknowledgement to the AAO in any publications which result from use of the facilities.
Observer's awarded time with a Visitor Instrument are encouraged to examine the Guidelines for Visitor Instruments (http://www.aao.gov.au/visitor_inst/wwwvisitor.html) to ensure their instrument arrives in time for their run to go smoothly.
Chris Tinney, AAT Scheduler email@example.com