Semester 1999A Schedule
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Dear AAT User,
This letter accompanies the release of Version 1.1 of
the AAT observing schedule for Semester 99A. The schedule can also be found
on the WWW at http://www.aao.gov.au/aat_schedule.html.
This schedule can now be considered official, and you can make travel arrangements
based on it. Observers will be consulted about any change, which may affect
All observers must read through the following "Guidelines
for AAT Observers" - they contain important information on how to get the
most from your AAT observing time. Note that it is the responsibility of
the principal contact named on your proposal to inform collaborators of
their allocation, and of these guidelines. A copy of the guidelines
can be found at http://www.aao.gov.au/local/www/sched/sched/guidelines.html.
The MITLL2 engineering grade and MITLL3 deep depletion 2Kx4K
CCDs are both now available for regular use on RGO, Taurus, UCLES and UHRF.
The performance notes on these devices have been recently updated, including
improved QE measures. Please see http://www.aao.gov.au/local/www/sched/ccdimguide/mitll_performance.html
Guidelines for AAT Observers
A "Must-do" Checklist
Use only the WWW
travel form (see below) to make bookings and
keep us informed of your plans.
All observers must read the Safety Guidelines
(see below for a summary).
Make contact with your support astronomer well in advance
of your run.
Prepare a short description of your program for the "Tonight
at the AAT" page (see below).
Fill out your Observer's
Report Form (see below) at the end of your
A night assistant and technical support are always provided
at the telescope. A support astronomer (noted on the schedule) is available
to advise on your observations, and will assist at the telescope if required.
He or she will usually contact you a month or so before your observing
run. If you wish to contact them ahead of time, you can append aaoepp.aao.gov.au
to the name on the schedule to obtain an use the e-mail (ie if your support
astronomer is CGT, you can e-mail CGT@aaoepp.aao.gov.au)
Travel, Accommodation & Arriving at the AAT
Accommodation in Sydney, travel to and from the telescope,
and accommodation at the telescope should be booked using WWW forms available
General travel information can be obtained at http://www.aao.gov.au/travel.html.
Changes to your travel should be arranged with our Travel Officer, Belinda
We particularly ask observers to use only this form to make accommodation
bookings at the telescope. Observers can make their own arrangements elsewhere,
but again we ask that you use the form to let us know what those arrangements
A study desk, torch/flashlight, and AAT keycard will be
allocated for your use at the telescope. If you arrive at night, the AAT
building will be locked (though the ANU Lodge will not). You may phone
the night assistant from the entrance to request admission to pick up your
The visitor accounts system for the computers at the AAT
has been changed within the last year. Observers will now find guidelines
on their study desks on obtaining a visitor account and password from Rhonda
Martin at Reception, when they arrive at the AAT. Observers arriving after
hours will have the relevant information left on their study desks for
You are strongly encouraged to arrive at the
telescope one day prior to your observing run. The trip from Sydney can
be a long one, and may not leave sufficient time to set-up for your run
if you arrive on the day your run starts. This problem is even worse for
instruments requiring complex set-ups like 2dF and TTF.
If your required set-up changes from that which you originally
proposed, it is essential that you contact your support astronomer (see
schedule), and the AAT scheduler (firstname.lastname@example.org)
to inform them of the change. Significant changes made at the last minute
may be difficult, or impossible, for the telescope staff to accommodate.
2dF observers should thoroughly familiarize themselves with
the 2dF documentation available on the WWW at http://www.aao.gov.au/local/www/2df,
including the 2dF Manual, Information for Observers and a list of Frequently
Asked Questions. 2dF is a very complex instrument! As experience
with it develops we are developing a list of Frequently Made Mistakes,
which will also be available from the 2dF WWW page, and which we encourage
observers to read. You should liaise with your support astronomer before
your run if there is anything which is unclear. Because of the complexity
of 2dF set-ups, it is essential you are ready to begin work by 4 hours
before dark on the day of your run. For this reason 2dF observers must
always arrive at the telescope on the day before. Many problems can be
fixed if they are caught the day before observing starts!
TTF observers should similarly examine the WWW pages at http://www.aao.gov.au/local/www/jbh/ttf/.
Set ups for TTF are complex, and should be commenced as early as possible
in the afternoon. TTF observers are strongly urged to arrive at the
telescope the day before their run.
Seeing measurements are made on a few occasions each the
night, causing interruptions of several minutes. We ask observers to be
patient with this small loss of time.
Every observer should fill out an
Observer's Report Form (http://www.aao.gov.au/local/www/jmc/surveyform.html)
at the end of their last night. The information provided in these forms
is vital to the continued improvement in the Observatory's facilities.
You are encouraged to bring your own data tapes, as AAO tapes
will be charged for at A$15 each.
Observers must also pay for their overseas telephone calls.
Please settle debts with Rhonda Martin in the AAT Reception; the AAO accepts
VISA, MASTERCARD and BANKCARD. These charges are separate
from the accommodation charges payable to the ANU Lodge.
The Time Allocation Committees can award time to over-ride
programs. The guidelines under which these programs operate can be found
In general, no one scheduled program can be over-ridden for more than 3
hours without pay back.
Safety at the AAT
The following is excerpted from the Safety Guidelines which
every observer will find on their desk when the arrive at the AAT. Observers
must follow these guidelines at all times.
Admission to areas of the AAT building above
Floor 2 is allowed only with the permission of an observatory staff member.
Only the current observers should be at the control room level. No-one
(observers included!) may enter the dome at night without the knowledge
and approval of the night assistant, whether to check the instrument or
the weather etc. Everyone entering the dome at night must collect a torch/flashlight
and carry it with them at all times. Anyone unfamiliar with the telescope
or dome should ask for a 5 minute orientation tour. Please ensure that
your colleagues appreciate these requirements.
Visits and Talks at Epping
We encourage observers to visit the AAO Laboratory in Epping,
Sydney. In particular, we encourage visitors to present colloquia -- please
contact Chris Tinney (email@example.com)
if you would like to give us a talk. Facilities available include a library,
PCs and UNIX workstations running STARLINK, FIGARO, IDL, and IRAF software.
Let us know your plans.
Tonight at the AAT
For the last year or so, the Observatory has been providing
a very popular WWW page for the public, providing details on the programs
being carried out each night. Successful proposers are required to contribute
a short description of their program as soon as possible (even if your
run is towards the end of the semester). For examples of the style to adopt,
please see http://www.aao.gov.au/local/www/dfm/projects/projects.html.
A template file is available at http://www.aao.gov.au/local/www/dfm/projects/template.html.
For those challenged by HTML, please provide a text file with your PATT/ATAC
reference number, dates, full names of observers and some descriptive text.
The description should be self-contained and no longer
than ~250 words, and bear in mind it is for a general audience -- the initial
target was casual visitors to the AAT Visitor's gallery. Please include
as many html links as you see fit (seehttp://www.aao.gov.au/local/www/dfm/projects/definitions.html
for regularly used terms) and feel free to recycle previous text from earlier
allocations of time.
Preprints and Reprints
It is important that we maintain complete records of publications
based on AAT and UKST observations. Please send two copies of preprints
and reprints of published and conference papers to the Epping librarian
(firstname.lastname@example.org). We also request an acknowledgement to the AAO
in any publications which result from use of the facilities.
Observer's awarded time with a Visitor Instrument are encouraged
to examine the Guidelines
for Visitor Instruments (http://www.aao.gov.au/visitor_inst/wwwvisitor.html)
to ensure their instrument arrives in time for their run to go smoothly.
Chris Tinney, AAT Scheduler